Job Posting – Seasonal Event Coordinator (Contract) — DBIA Southwest Region
Updated: Oct 2
QUINDIGO MANAGEMENT
Seasonal Event Coordinator (Contract) — DBIA Southwest Region
Help us deliver a season of design-build events across the Southwest.
The Design-Build Institute of America Southwest Region is looking for a Seasonal Event Coordinator to add capacity during our busiest months. From November through April, you'll support chapter programming across Texas, New Mexico, Arkansas, Louisiana and Oklahoma, help our flagship fundraising events come together behind the scenes, and play a hands-on role in launching our first-ever Awards Ceremony at the 2027 Regional Conference.
This is a contract role built for someone who loves the operational side of events — the timelines, the checklists, the follow-through that turns a plan into a room full of people having a great time.
What you'll do
Support chapter events across the region: confirm logistics with chapter presidents and event chairs, build timelines, track registrations and keep deliverables moving
Handle post-event wrap-up: feedback forms, attendance records, receipts and reimbursements, and data entry in Airtable
Assist with pre-event preparation for our golf tournament and clay shoots — hotel blocks, caterers, supplies and vendor confirmations
Help bring the inaugural Awards Ceremony to life: program flow, award materials, sponsor recognition and nominee communications
Attend the 2027 Regional Conference in full and support registration, signage, sponsor recognition and day-of ceremony logistics
Process conference sponsor and ticket transactions in Airtable and QuickBooks
What you bring
Proven experience in event logistics, coordination and day-of execution
Strong organizational skills and the ability to juggle several events at once against firm deadlines
Confident communication with chapter leaders, volunteers, vendors and committee chairs
A calm, problem-solving approach when something needs troubleshooting on the fly
Comfort working independently while staying in close contact with a small leadership team
Willingness to travel within the region, including multi-day conference attendance
Reliable transportation and a valid driver's license
Experience with association or nonprofit events, fundraising events or volunteer coordination is a plus.
The details
Type: 1099 independent contractor through Quindigo Management
Term: November 2026 through April 30, 2027 (6 months, seasonal)
Location: Texas / remote, with travel to event sites
Hours: Part-time and variable — roughly 20–40 hours per month November through February, increasing to 50–55 in March and approximately 90 in April, including the Regional Conference. One week in April is full-time.
Compensation: $9,000 for the season — $1,000/month November through February, $2,000/month March and April, plus a $1,000 completion fee following the Regional Conference
Expenses: Mileage, hotel and meals reimbursed for approved event travel
Tools: Airtable, Canva, QuickBooks, Zoom, Slack and Google Workspace — training provided on how we use them
Full Job Description
Click download to read the full job description
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How to apply
Send your resume and a short note about a recent event you helped pull off to rachel@quindigo.com with "Seasonal Event Coordinator" in the subject line. Applications reviewed on a rolling basis; we're aiming to make a decision by the end of October.
Learn more about us at quindigo.com and dbia-sw.org.
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About the Company & the Client
Quindigo Management is an association management company that helps organizations grow, prosper, and thrive.
The Design-Build Institute of America Southwest Region (DBIA-SW) serves professionals from Arkansas, Louisiana, New Mexico, Oklahoma, and Texas. Our emphasis is on collaboration, powerful connections, and promoting design-build values for people in the AEC industry. Members benefit from top-tier education, professional certification, and the experience of a committed community.
Established in 1993, The Design Build Institute of America (DBIA) — a dynamic community comprising architects, engineers, construction professionals, Owners, academics and students — has been at the forefront of transforming the Architecture, Engineering and Construction (AEC) industry. As a 501(c)(6) non-profit membership organization, DBIA is the established industry leader in design-build, providing Design-Build Done Right® education and professional certification opportunities that advance best practices across the built environment.
Decades ago, DBIA embarked on a mission to redefine project delivery through education, advocacy and collaboration. Today, DBIA is a driving force behind making design-build the fastest-growing project delivery method in the nation. What was once considered alternative is now mainstream, fueling innovation, elevating outcomes and delivering collaboration with results.
As the only organization representing the entire spectrum of design and construction professionals, DBIA brings together diverse perspectives and plays an instrumental role in preparing, educating and supporting the industry in addressing complex issues.
Quindigo Management is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.
All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws. By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the financial success of the organization, its clients, and its employees. Equal access to programs, services, and employment is available to all qualified persons. Those applicants requiring accommodation to complete the application and/or interview process should contact us at grow@quindigo.com.